SUPPLY PROCUREMENT NOTICE
Supply of Radiation Portal Monitors and All Weather Clothing /Footwear
for Customs Administration of
Location:
08SER01 06 41
1.
Publication reference
EuropeAid/130009/C/SUP/RS
2.
Procedure
International Open
3.
Program
IPA 2008
4.
Financing
2008
National IPA
5.
Contracting authority
European
Union,
represented by the Delegation of the European Union to the
CONTRACT SPECIFICATIONS
6. Description of the contract
To support and
build up the capacity of the Customs Administration of Serbia by capacity and
institution building, as well the procurement of technical equipment, in this
instance the procurement and installation of Radiation Portal Monitors and the
provision of items of clothing and footwear for operations under all weather
conditions.
7.
Number and titles of Lots
(5/11 or 9/11)
TERMS OF PARTICIPATION
8. Eligibility and rules of origin
Participation is open to all legal persons [participating either
individually or in a grouping (consortium) of tenderers] which are established
in a Member State of the European Union or in a country or territory of the
regions covered and/or authorised by the specific instruments applicable to the
programme under which the contract is financed (see item 22 below). All
goods supplied under this contract must originate in one or more of these
countries. Participation is also open to international organisations.
Participation of natural persons is directly governed by the specific
instruments applicable to the programme under which the contract is financed.
9. Grounds for exclusion
Tenderers must submit a signed declaration, included in the Tender Form
for a Supply Contract, to the effect that they are not in any of the situations
listed in point 2.3.3 of the Practical Guide to contracts procedures for EC
external actions .
10. Number of
tenders
Tenderers may submit only one
tender per lot. Tenders for parts of a lot will not be considered. Any
tenderer may state in its
tender that it would offer a discount in the event that its tender is accepted
for more than one lot. Tenderers may not submit a tender for a variant solution
in addition to their tender for
the supplies required in the
tender dossier.
11. Tender
guarantee
Tenderers must provide a
tender guarantee of
12,000 €
for
2,000 € for
when submitting their tender.
This guarantee will be released to unsuccessful tenderers once the tender
procedure has been completed and to the successful tenderer(s) upon signature
of the contract by all parties. This guarantee will be called upon if the
tenderer does not fulfil all obligations stated in its tender.
12. Performance
guarantee
The successful tenderer will
be asked to provide a performance guarantee of 10% of the amount of the contract at the signing of the contract.
This guarantee must be provided together with the return of the countersigned
contract no later than 30 days after the tenderer receives the contract signed
by the Contracting Authority. If the selected tenderer fails to provide such a
guarantee within this period, the contract will be void and a new contract may
be drawn up and sent to the tenderer which has submitted the next cheapest
compliant tender.
13. Information
meeting and/or site visit
No information meeting and / or site visit is planned.
14. Tender
validity
Tenders must remain valid for a period of 90 days after the deadline for
submission of tenders.
15. Period of
implementation
Within 90 days from signature of the contract, the Contracting Authority
will order the start of the implementation period, during which all items
described in the Technical Specifications have to be delivered, installed and
commissioned, and during which the training is to be provided. That
implementation period, ending with the provisional acceptance, shall be 14
months.
SELECTION AND AWARD CRITERIA
16. Selection
criteria
The following selection criteria will be applied to tenderers for both Lots. In the case of tenders submitted by a consortium,
these selection criteria will be applied to the consortium as a whole, unless
specified otherwise:
1) Economic and
financial capacity of tenderer (based on i.a. item 3 of the Tender
Form for a Supply Contract):
a) the average annual turnover of the tenderer for the 3 most recent business years, for which the accounts
are closed (2007, 2008 and 2009),
must exceed three times the financial proposal of the tender
2) Professional
capacity of tenderer (based on i.a. items 4 and 5 of the Tender Form for a
Supply Contract applies to
a) The Tenderer must have at least three years experience in the following
fields: delivery, installation, testing and maintenance of the kind of
equipment tendered, and identify adequate permanent staff during the past 3
years (2007 - 2009): 1 staff in sales/delivery in order to establish proper
communication line in delivery, 10 staffs in technical support and
backstopping, 20 in installation, testing and maintenance of the kind of
equipment tendered.
b) The Tenderer (the firm or the leading partner of a consortium) operates
under a quality management system that carries a valid certification by an
accredited organization for the delivery, installation/commissioning, and
service/maintenance of supplies, as specified under point 6, to ISO 9001:2000
or equivalent.
The organization carrying out the training shall be certified to ISO
9001:2000 or equivalent or dispose
of adequate manufacturer-certified trainers pertaining to the supplies.
3) Technical
capacity of tenderers for both Lot 1 and
The Tenderer has, during the last 36 months before the date of the
deadline for submission of tenders, completed at least 1
project/contract amounting at least 50% of the financial bid and involving delivery, installation and maintenance of
equipment and 1 project/contract amounting at least 25% of the financial
bid.
A “project”,
as referenced above, may consist of several consecutive supply and/or maintenance contracts completed during that period,
with the same customer.
An economic operator may, where appropriate and for a particular
contract, rely on the capacities of other entities, regardless of the legal
nature of the links which it has with them. It must in that case prove to the
Contracting Authority that it will have at its disposal the resources necessary
for performance of the contract, for example by producing an undertaking on the
part of those entities to place those resources at its disposal. Such entities
must respect the same rules of eligibility and notably that of nationality, as
the economic operator.
17. Award
criteria
The lowest priced administratively and technically
compliant tender
TENDERING
18. How to
obtain the tender dossier
The tender dossier is available from the following
Internet address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome.
The tender dossier is also available from the Contracting Authority. Tenders
must be submitted using the standard Tender Form for a Supply Contract included
in the tender dossier, whose format and instructions must be strictly observed.
Tenderers with
questions regarding this tender should send them in writing to (fax plus
e-mail) to the below-mentioned address:
Delegation of the European Union to
the
Mr Darko POPOVIC
DELEGATION-SERBIA-TENDERS@ec.europa.eu
Tel.: +381
11 3083 285
Fax: +381
11 3083 201
Finance and Contracts, 9th floor
GTC 19 Avenue Building
Vladimira Popovica 40
11070
(mentioning the
publication reference shown in item 1) at least 21 days before the deadline for
submission of tenders given in item 19. The Contracting Authority must reply to
all tenderers' questions at least 11 days before the deadline for submission of
tenders. Eventual clarifications or minor changes to the tender dossier shall
be published at the latest 11 days before the submission deadline on the
EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome
19. Deadline for
submission of tenders
The deadline for submission of
tenders is on 5
November 2010 14:00 hrs (Central European Time) at the following address:
Delegation of the
European Union to the
Mr. Darko POPOVIC
DELEGATION-SERBIA-TENDERS@ec.europa.eu
Tel.: +381 11 3083 285
Fax: +381 11 3083 201
Finance and Contracts, 9th floor
GTC 19 Avenue Building
Vladimira Popovica 40
11070
Any tender received after this deadline will not be
considered.
20. Tender
opening session
The
tender opening session is on 5 November
2010 15:00 hrs (Central European Time) at the address indicated in item 19,
i.e the EU Delegation.
21. Language of
the procedure
All written communications for this tender procedure and contract must
be in English.
22.
Legal basis
Council regulation (EC) N° 1085/2006
of 17 July 2006